NTISthis.com

Evidence Guide: BSBPRC403 - Conduct international procurement

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

BSBPRC403 - Conduct international procurement

What evidence can you provide to prove your understanding of each of the following citeria?

Source international suppliers

  1. Identify goods and/ or services to be procured internationally
  2. Research potential sources of supply from relevant information sources
  3. Examine market structures for proposed international procurement activities
  4. Determine regulations governing international procurement
  5. Source and apply relevant organisation procedures, policies and regulations govern the international procurement of goods and/ or services
Identify goods and/ or services to be procured internationally

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Research potential sources of supply from relevant information sources

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Examine market structures for proposed international procurement activities

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine regulations governing international procurement

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Source and apply relevant organisation procedures, policies and regulations govern the international procurement of goods and/ or services

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare invitations to offer for imported goods

  1. Obtain and clarify specifications of requirements for international sourcing of specified goods and/ or services from relevant stakeholders as required
  2. Select procurement strategy most appropriate to the proposed goods and/ or services
  3. Develop and document invitations to offer
  4. Ensure invitations to offer are checked for compliance with regulations, organisation policies and procedures and description of required goods and/ or services
  5. Develop, document and obtain approval for criteria for evaluating offers
  6. Issue invitations to offer to prospective suppliers after gaining approval from relevant personnel
Obtain and clarify specifications of requirements for international sourcing of specified goods and/ or services from relevant stakeholders as required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Select procurement strategy most appropriate to the proposed goods and/ or services

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop and document invitations to offer

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure invitations to offer are checked for compliance with regulations, organisation policies and procedures and description of required goods and/ or services

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop, document and obtain approval for criteria for evaluating offers

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Issue invitations to offer to prospective suppliers after gaining approval from relevant personnel

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare recommendations in response to offers

  1. Receive and assess offer documents from suppliers against criteria and requirements of organisational procurement strategies
  2. Seek further information from suppliers, as required, to clarify offers
  3. Select preferred offer and make recommendation for approval to relevant personnel
  4. Consult with stakeholders and obtain approval for recommended offers
Receive and assess offer documents from suppliers against criteria and requirements of organisational procurement strategies

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Seek further information from suppliers, as required, to clarify offers

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Select preferred offer and make recommendation for approval to relevant personnel

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Consult with stakeholders and obtain approval for recommended offers

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Action successful offers

  1. Prepare contract documentation with successful supplier
  2. Consult to ensure legality of contract agreements in accordance with organisation procedures
  3. Issue contract in accordance with received approval from stakeholders
  4. Inform unsuccessful offers of outcome of evaluation process in accordance with legal and organisation requirements
Prepare contract documentation with successful supplier

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Consult to ensure legality of contract agreements in accordance with organisation procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Issue contract in accordance with received approval from stakeholders

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Inform unsuccessful offers of outcome of evaluation process in accordance with legal and organisation requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Arrange importation of goods

  1. Assess risks in ownership and logistics of goods and/ or services throughout international procurement activity
  2. Seek agents as required to arrange inspection, packing, transport, importation, customs clearance and delivery of goods and/ or services
  3. Satisfy statutory and regulatory requirements including fumigation and export/import controls
  4. Ensure supply and logistics channels are managed, to achieve delivery of goods and/ or services satisfactorily and within designated timelines
Assess risks in ownership and logistics of goods and/ or services throughout international procurement activity

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Seek agents as required to arrange inspection, packing, transport, importation, customs clearance and delivery of goods and/ or services

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Satisfy statutory and regulatory requirements including fumigation and export/import controls

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure supply and logistics channels are managed, to achieve delivery of goods and/ or services satisfactorily and within designated timelines

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Arrange provision of foreign currency payments

  1. Obtain advice from stakeholders on payment strategy to be followed for international procurement
  2. Receive arrangements made to initiate currency hedging, letter of credit or payment by direct cheque in accordance with advice
  3. Finalise and authorise payments at appropriate times according to organisational requirements
Obtain advice from stakeholders on payment strategy to be followed for international procurement

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Receive arrangements made to initiate currency hedging, letter of credit or payment by direct cheque in accordance with advice

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Finalise and authorise payments at appropriate times according to organisational requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Required Skills and Knowledge